January 6, 2009 Planning Board Minutes
Vice Chairman Kevin McKinnon opened the meeting shortly after 7 pm. Board members present were Sandra Riendeau, and Irene Bean.
Others present were Michelle and Vincent Roscillo, Dr. Nathan Drum, Cindy and David Hicks, Dana Masson, Colin Sutherland, Scott and Josh Nash and Sheila Beauchemin.
Public Hearing for Zoning Ordinance Proposed Changes:
Vice Chairman McKinnon opened the meeting and explained that the Planning Board proposed to amend Article IV Section 6.C (Permits) of the Zoning Ordinance to allow for a permit extension for up to one (1) additional year and to clarify that building permits are not transferable. If the proposed amendment passes, Article IV Section 6.C will read:
If construction has begun, and is not completed after one (1) year, the Board will
consider a permit extension for up to one (1) additional year. If an extension is
granted, the original Building Permit will become null and void if construction is
not completed by the end of the extension. A new application will have to be
submitted and heard for consideration by the Board. Building permits are not
transferrrable.
The second amendment proposed would change Article IV Section 6.D.4 (Certificate of Occupancy) of the Zoning Ordinance to increase the processing time for the application of Certificate of Occupancy from ten business days to thirty-five business days. If the proposed amendment passes, Article IV Section 6.D.4 will read:
4.Timely process. All applications for Certificates of Occupancy, once accepted
and marked complete by the towns designated employees shall be processed
within thirty-five (35) business days or the application shall be considered as
automatically approved. If circumstances require quicker Board action, upon
written request, the Planning Board or its designee will consider and process
the Certificate of Occupancy within 5 days of request or it shall be considered
automatically approved.
Sandra Riendeau made a motion, seconded by Irene Bean, to approve the amendments as proposed. All present agreed and the proposals will be put on the official ballot in March for approval or denial.
Building Permits:
David & Cindy Hicks – Two (2) handicapped entries on the building located at 109 Main Street. The entrance in the back will be enclosed due to weather. Sandra Riendeau made a motion to approve the permit; Irene Bean seconded and all present agreed. APPROVED - #2009-01
Sign Permits:
Sally Biron (presented by David & Cindy Hicks, building owners) – 3’ x 5’ lighted sign, stating “Golden Locks” to be placed on the existing post at the front of the building. Sandra Riendeau made a motion to approve the permit; Irene Bean seconded and all present agreed. APPROVED - #2009-02
Nathan Drum – 40” x 52” sign, stating “Lancaster Eye Care”, to be placed on the existing post at the front of the building. The owners of the building were present and presented a waiver of site plan for this endeavor. Sandra Riendeau made a motion to approve the permit; Irene Bean seconded and all present agreed. APPROVED - #2009-03
Nathan Drum – 48” x 36” sign, stating “Lancaster Eye Care”, to be placed above the entrance on the side of the building. Sandra Riendeau made a motion to approve the permit; Irene Bean seconded and all present agreed. APPROVED - #2009-04
Patricia Hinds – 3’ x 4’ sign, stating “Great North Woods Realty”, to be placed on the present bracket on the building at 88 Main Street. Landowner’s permission was attached. Irene Bean made a motion to approve the permit; Kevin McKinnon seconded and all present agreed. APPROVED - #2009-05
Waiver of Site Plan Regulations:
David & Cindy Hicks -- Request for a waiver of site plan regulations for the use of the property located at 109 Main Street Street. Mr. & Mrs. Hicks have extensively remodeled the building at this location with a new foundation, electrical and plumbing. They proposed to put two commercial ventures (hair salon and optometrist office) on the first floor and have the second and third floor consist of one apartment. A new rear entrance and handicapped ramps will be added for the optometrist’s office. The grounds for the waiver were that the building had recently been used as a busy restaurant with an apartment on the second floor. This business had been conducted with limited parking. The parking area has been enlarged considerably with the removal of the shed portion of the building. David and Cindy explained that snow removal will be to the back of the parking area where there is already a catch basin. They plan on landscaping in the spring, adding pavers for a walkway to the
front and side entrance. There will be an exterior light at the back of the building for the parking area. Irene Bean made a motion to approve the waiver; Sandra Riendeau seconded and all present agreed. David and Cindy were advised that, should there be a problem regarding this site in the future, the Planning Board had the right to ask for a full site plan review and public hearing. APPROVED
Dana Bartlett – Request for a waiver of site plan regulations for the use of the property located at 75 South Main Street. Mr. Bartlett proposed to use the site as a part-time dental office, one or two days a week. His grounds for a waiver were that this business endeavor would have a very low impact. It was felt there would be a maximum of only two customers at any one time at the facility. Mr. Bartlett continued that he felt the property improvements would enhance the neighborhood and provide a much-needed service to the community. Sandra Riendeau made a motion to approve the waiver, conditional on receiving payment; Irene Bean seconded and all present agreed. Mr. Bartlett will be advised that, should there be a problem regarding this site in the future, the Planning Board has the right
to ask for a full site plan review and public hearing. CONDITIONAL APPROVAL
Michael Robinson – It was noted that the 90-day limit for Mr. Robinson’s waiver of site plan regulations for his garage to be located at 109 Colby Street had just recently expired. Due to the fact that the Board had not asked Mr. Robinson to come in to update them on the situation, Sandra Riendeau made a motion to extend the waiver for 30 more days. Irene Bean seconded and all present agreed. Mr. Robinson will be sent a letter asking him to attend the February meeting.
Subdivision Public Hearing:
Steve & Corrine Baillargeon – Vice Chairman McKinnon read the subdivision application for property owned by Steve and Corrine Baillaregon, located at the corner of Bear Rock and Reed Road, identified on the Colebrook Tax Maps as 235-4. The proposed subdivision would create three lots. No waivers were requested. Sandra Riendeau made a motion to accept the application as read; Irene Bean seconded and all present agreed.
Surveyor Colin Sutherland presented the plan which indicated test pit data for the new lots. It was noted that the two proposed lots under five acres had already received State subdivision approval. No driveway accesses were on the plan; however, it was agreed that there is plenty of line of sight in that area. Irene Bean made a motion to approve the subdivision plan as presented; Sandra Riendeau seconded and all present agreed. #667
Conceptual Site Plan:
Vincent and Michelle Roscillo questioned what might be needed to do a site plan on a piece of property on Route 3 North. The general procedure for a full public site plan was explained. They were advised that, if a new driveway was required, they would need to get one from the State of New Hampshire prior to Planning Board review. The need for town water or sewer would require an application be completed and approved by the Selectboard. Drainage control needed to be considered and, depending on what the need was, it might be wise to check with the State of New Hampshire to see if it was possible to tie in with their system. Any site plan put before the Board would need to address lighting and landscaping.
Scott Nash questioned what he needed to do to sell trailers and/or used cars and complete inspections at his garage approved in September 2008. The original site approval was for the sale and repair of tires and general auto repair. He remarked that he had completed the forms necessary to obtain the dealership and inspection status with the State; however, they will not act upon them until the building is actually in place. Scott was advised that he would need to do another site plan as he is changing the use of the building and site. He was also advised to check into the oil collection, antifreeze and containment rules required by the State. Any building addition would need to take into consideration his proximity to the Mohawk River, due to the Shoreland Protection Act.
Conceptual Boundary-Line Adjustment:
G.L Gettings – Dana Masson, surveyor, questioned if the Board could see any procedural problems with the boundary-line adjustment of lots 14 & 15 off Shallow Road of property owned by G.L. Gettings. The pre-existing 700 foot right-of-way will decrease to 460 feet. No problems were noted and the public hearing will be warned for next month.
Other Business:
The Board reviewed the proposed budget for 2009, noting that majority of the line items had been reduced or stayed the same as 2008. The Selectmen’s request for 15% decrease was met.
The Board reviewed the request from Town Manager Donna Caron to increase the fee for GPS location on new building permits from $11.50 to $12.25 to meet the increase being charged the Town by Cartographics. Sandra Riendeau made a motion to approve the increase to $12.25; Irene Bean seconded and all present agreed.
The Board reviewed the change to the Building Permit Application suggested last month in regards to the Shoreline Protection Act. Further review indicated that, since the Planning Board has no jurisdiction over covenants mentioned in a deed, the statement asking if there are any covenants should be removed from the Bulding Permit Application. All present were in agreement.
Sandra Riendeau made a motion to approve the December 2 and December 13 minutes as presented. Irene Bean seconded and all present agreed.
The meeting adjourned at 9:15 pm.
Respectfully submitted,
Sheila M. Beauchemin
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