April 2, 2007 Planning Board Minutes
Vice Chairman Edward Carrier called the meeting to order at 7 pm. Board members present were PersonNameKevin McKinnon, Sandra Riendeau, Selectman PersonNameFrank Dumaine and alternate John Jolles.
Others present were Lenny Wyman, Ron and Elizabeth Guerin, Brett Brooks, PersonNameGreg Placy, William Weir, Jr., Richard Feltham, Melissa Shaw, David and Sandra Woodard, Steve Boulanger, Donna Jordan, Claire Lynch and PersonNameSheila Beauchemin.
The first order of business was election of officers. PersonNameKevin McKinnon made a motion to appoint Edward Carrier Chairman. Sandra Riendeau seconded and all present agreed. Sandra Riendeau made a motion, seconded by PersonNameFrank Dumaine, to appoint PersonNameKevin McKinnon as Vice Chairman and all present agreed. PersonNameKevin McKinnon made a motion to appoint Sandra Riendeau as Secretary. PersonNameFrank Dumaine seconded and all present agreed.
PersonNameFrank Dumaine made a motion to change the meeting date back to the first Tuesday of the month. Sandra Riendeau seconded and all present agreed.
Building Permits:
Upper Connecticut Valley Hospital – Extend Permit #2006-17 to place a 14’ x 52’ classroom trailer on their property located on Corliss Lane. Mr. Wyman explained that they would be unable to complete the move of Home Health until after May 1st . The hospital then plans to undertake a space planning initiative and hope to use the trailer as a back-up space while things are under transition. PersonNameKevin McKinnon made a motion to extend the permit for one year, until April 2008. Sandra Riendeau seconded and all present agreed. EXTENDED
State of New Hampshire - Construction trailer to be placed on Bromage Drive (U7 Lot 20) during bridge repair. This permit had been denied last month due to the lack of septic information and a letter of agreement with the landowner. Mr. Placy stated that the Colebrook Development Corp, which owns the property, had indicated to him that they had no problem with the placement of the trailer. It was also noted that a portable toilet would be utilized. PersonNameKevin McKinnon made a motion to approve the permit, conditional on receiving written agreement from the property owner. Sandra Riendeau seconded and all present agreed. CONDITIONAL APPROVAL – 2007-20
Steve Brungot – 12’ x 16’ deck to be built on his residence at 7 Russell Road (R12 Lot 46). Sandra Riendeau made a motion to approve the permit; PersonNameKevin McKinnon seconded and all present agreed. APPROVED - #2007-21
Castmin Realty – Place a 14’ x 56’ mobile home with one bedroom on Lot 63 off Second Street of the Windsor Park Estates Trailer Park. Public Works Director noted that a meter pit with water meter needed to be installed as part of the water works regulations. It was also noted that the fee included was not the correct amount. PersonNameFrank Dumaine made a motion to approve the permit; conditional on a meter pit and water meter being installed and the remaining fee being received. John Jolles seconded and all present agreed. Mr. Castildi will be advised that he can contact the Public Works Department for the proper installation parts for the water meter and pit. CONDITIONAL APPROVAL - #2007-22
Gary & Mary Jo Bergeron - Amend Permit #2006-88 to place a 4’ x 2’ on their property at 37 Atwood Road. A 10’ x 12’ building will be substituted to provide a place for an incinolet toilet and some storage place. John Jolles made a motion to amend the permit to allow a 10’ x 12’ building. PersonNameFrank Dumaine seconded and all present agreed. AMENDED - #2007-88
Sandra Riendeau removed herself from the Board. John Jolles was asked to sit in for her.
David S. Rainville – Place 16’ x 80’ mobile home on their property on Route 145 (R6 Lot 60) to replace the existing trailer. It was agreed the fee could be waived since a building permit fee was remitted when permission was asked last winter to store this new trailer on the lot until spring when the move could take place. John Jolles made a motion to approve the permit, conditional on removal of the old trailer within 60 days. PersonNameKevin McKinnon seconded and all present agreed. CONDITIONAL APPROVAL - #2007-23
Sandra Riendeau resumed her position on the Board. John Jolles was asked to continue to sit on the Board in place of Irene Bean.
Jeremy & Barbara Daggett – 24’ x 30’ addition on the garage for a barn on their property at 44 Forbes Hill Road. PersonNameKevin McKinnon made a motion to approve the permit; John Jolles seconded and all present agreed. APPROVED - #2007-24
Sign Permits:
Ronald & Elizabeth Guerin – 36” x 60” sign to be placed on the metal sign bracket affixed to the building at 110 Main Street. The sign will state “Fiddleheads, …” and will not be illuminated. PersonNameKevin McKinnon made a motion to approve the permit; Sandra Riendeau seconded and all present agreed. APPROVED - #2007-25
16 Colby Street LLC – 35 square foot illuminated sign, stating, NAPA Auto Parts, to be placed facing Colby Street on the upper panel of the building located at 16 Colby Street. PersonNameKevin McKinnon made a motion to approve the permit; Sandra Riendeau seconded and all present agreed. APPROVED - #2007-26
16 Colby Street LLC – 35 square foot illuminated sign, stating, NAPA Auto Parts, to be placed facing the parking lot on the upper panel of the building located at 16 Colby Street. PersonNameKevin McKinnon made a motion to approve the permit; Sandra Riendeau seconded and all present agreed. APPROVED - #2007-27
Edward Carrier removed himself from the Board.
TD BankNorth Insurance Agency – 48” x 48” sign , stating “TD BankNorth …”, to be placed at 158 Main Street in place of the existing sign at this location. It was noted the TD BankNorth sign located currently at 95 Main Street will be removed. Sandra Riendeau made a motion to approve the permit; John Jolles seconded and all present agreed. APPROVED - #2007-28
Waiver of Site Plan Regulations:
TD BankNorth Insurance Agency, Inc. - Request for a waiver of site plan regulations for the use of the property located at 158 Main Street. James Morang of TD BankNorth proposed to relocate his insurance agency at this site. His grounds for a waiver were that their would be no structural changes or exterior changes. It was noted Columbe Real Estate will be moving out. Approval from the landowner was received. Sandra Riendeau made a motion to approve the waiver; John Jolles seconded and all present agreed. Mr. Morang will be advised that, should there be a problem regarding this site in the future, the Planning Board had the right to ask for a full site plan review and public hearing. APPROVED
Edward Carrier resumed his position on the Board.
William Weir, Jr. - Request for a waiver of site plan regulations for the use of the property located at the corner of Route 3 North and Piper Hill. Currently Mr. Weir is working under a waiver for a landscape and equipment rental business. He explained that he would like to conduct U-Haul rentals from this site also. This would include three to four pieces of equipment at most. Mr. Weir proposed placing a temporary office trailer (approximately 8’ x 20’) on site with a portable toilet. He would also include a 20’ x 20’ temporary shade cover for landscape plant stock and a dumpster for garbage. His grounds for a waiver were that no part of this proposal would be permanent. He also felt that the extension was compatible with the existing waiver he had for this
property. It was noted that the landowner had also signed the waiver.
PersonNameKevin McKinnon questioned if someone would be on site all day. Mr. Weir responded that he is considering a part-time person, possibly noon to four. This person would be responsible for doing the paperwork on site for the U-haul rentals (via internet) and handling the sale of fieldstone. PersonNameFrank Dumaine asked if power was already on site. Mr. Weir explained that there is power to the pole which he would need to have connected to the trailer. Mr. Weir was reminded that he would need to bring in pumping slips periodically for the portable toilet. He indicated that there would be no water utilized.
John Jolles made a motion to approve the waiver as presented. PersonNameKevin McKinnon seconded and all present agreed. Mr. Weir was advised that, should there be a problem regarding this site in the future, the Planning Board had the right to ask for a full site plan review and public hearing. APPROVED
Upper Connecticur Valley Hospital - Request for a waiver of site plan regulations for the use of the property located 118 Main Street. Ms. McCleery proposed to have the Home Health Department of UCVH conduct their business operation at this location. It was explained that there would be four full time employees at the office from 8 to 5, with another six or seven certain times of the week to complete paperwork. There will be no direct patient contact at this establishment. Her grounds for a waiver were that there would be little impact to the area as the Home Health staff will not be parking on Main Street but in the four parking spaces provided behind the building. It was also noted that permission for additional parking, if necessary, has been obtained from Nugent’s garage site. John
Jolles made a motion to approve the waiver; PersonNameKevin McKinnon seconded and all present agreed. Ms. McCleery will be advised that, should there be a problem regarding this site in the future, the Planning Board had the right to ask for a full site plan review and public hearing. APPROVED
Subdivision Public Hearing:
Kevin T. Allen – Chairman Carrier read the application which proposed a three-lot subdivision of Mr. Allen’s property bordering Diamond Pond Road and Harvey Swell Road, identified on the Colebrook Tax Map as R2 Lot 19-2. No waivers were requested. PersonNameKevin McKinnon made a motion to accept the application as read; Sandra Riendeau seconded and all present agreed.
Surveyor Steve Boulanger explained that there was an existing house on Lot 19-2 with an approved septic system. Test pits were indicated on the two newly proposed five-acre lots. Mr. Boulanger indicated that the lots would be accessed from Harvey Swell Road. PersonNameKevin McKinnon made a motion to approve the subdivision as presented; PersonNameFrank Dumaine seconded and all present agreed. #644
Site Plan Public Hearing:
16 Colby Street LLC – PersonNameGreg Placy reviewed the proposed site plan for the property located at 16 Colby Street to be used as a NAPA Auto Parts Store. He explained that no changes would occur to the footprint of the building. One large window would be placed in the wall facing Colby Street and two windows in the wall facing the parking lot, along with the exterior color of the building being changed to a gray with a facia showing the NAPA colors of blue and yellow. The existing loading dock will be elevated to allow trucks to back in and load onto the dock and into the building. A total of three trucks weekly are anticipated, usually arriving at 3 am. Once a month, a truck will arrive to pickup old batteries. Trucks will be asked to enter the site from Monadnock Street
and exit onto Colby Street.
Mr. Placy stated that the site currently has room for 30 shared parking spaces. The site plan regulations call for 34 parking spaces for the proposed use. He explained that the building is mostly warehouse and no more than 6-10 customers are anticipated at any one time. He further remarked that the restaurant which shares the parking spaces does the majority of their business in the evening when the NAPA store would be closed.
The entrance will remain where it is currently. The Colby Street and parking lot side of the building will be illuminated with lights on timers. The store will open between 5 and 5:30 am and the lights will be shut off when the store is closed. They are negotiating sharing a dumpster with the restaurant; however, will keep refuse inside if this is not practical.
Melissa Shaw questioned if this business will increase the traffic on Colby Street. The general consensus was that this move would eliminate the parking on the sidewalk on Colby Street. Melissa did express a concern that more signs indicating children present and drive slowly were necessary. She also felt the crosswalks needed to be deliniated more clearly. The Planning Board thought this request was reasonable and will ask the Selectmen to consider more signs and a clearly marked crosswalk.
David Woodard remarked that there are vehicles parked on the Monadnock Street and Colby Street sidewalk all winter long, forcing people to walk in the street and the plow to go around them. In many cases, the view is blocked at the entrance of Monadnock and Colby. He questioned if a “No Parking Sign” could be placed on the side of the NAPA building facing Monadnock Street. Mr. Placy agreed this could be done and remarked that the parking problem appears to be an enforcement issue.
John Jolles expressed concern as to whether there would be enough parking spaces for both businesses. It was determined that approximately 14 spaces would be necessary under today’s site plan regualtions for the restaurant alone. Melissa Shaw agreed with an earlier comment that the majority of the restaurant’s patrons are later in the evening and on Friday nights. Brett Brooks remarked that he had spoken to the owners of the restaurant and they did not foresee a problem. Both parties had agreed, however, that if it becomes a problem either way, they will meet to discuss it. Mr. Brooks further stated that the Dunkin Donuts employees had been notified that they would no longer be allowed to park at this site. Edward Carrier remarked that it appeared the needed parking spaces for this endeavor
would be minimal.
A general discussion regarding traffic on Colby Street created the question if traffic would be alleviated somewhat if school buses were to utilize Route 3 when leaving and when bringing students over from Colebrook Academy.
PersonNameKevin McKinnon made a motion to approve the site plan as presented. Sandra Riendeau seconded and all present agreed.
At this point, PersonNameKevin McKinnon stepped down from the Board.
PersonNameKevin McKinnon – Mr. McKinnon presented his proposal for a lumber yard and hardware supply to be located on his property on South Hill Road, identified on the Colebrook Tax Maps as R6 Lot 41 and 41R. He stated that a kiln to dry wood already exists on the premises and the machinery to turn out molding, etc., exists in the barn currently on the property. Hardware such as nails, spkes and decking screws will be added as inventory within the barn. Mr. McKinnon stated it is his intention to keep the old barn look with nothing changed. The lumberyard will be where the portable sawmill sits.
John Jolles asked if Mr. McKinnon had considered future growth. Mr. McKinnon remarked that he does not anticipate this venture turning into a huge expansion. The operation will be open only part time, very seldom during the day. Most people bring their lumber to be planed or molded in the evening. Claire Lynch, whose mother is an abutter, stated the noise level has never been an issue. In answer to a question regarding bathrooms, Mr. McKinnon indicated that there are bathrooms at the campground adjoining this site. In answer to the amount of deliveries expected, Mr. McKinnon stated that one truck a week would deliver hardware supplies. He also stated he did not plan to put any signs up at present or add any additional lighting.
PersonNameFrank Dumaine made a motion to approve the site plan as presented; John Jolles seconded and all present agreed.
Kevin resumed his position on the Board.
Bills:
PersonNameKevin McKinnon made a motion to approve payment of the invoices from Jordan Associates for $90 and the News & Sentinel for $46.00. Sandra Riendeau seconded and all present agreed.
New Business:
The Board reviewed paperwork from the State of New Hampshire Department of Safety asking whether they perceived an effect on land use, land development or transporation that would result from approval for the operation of the following business:
Retail vehicle dealership, Susan Nash of Eddie Nash & Sons, Inc., 331 Route 26
Fleet inspection station, David & Christa Howe of DC Trucking Inc., 100 East Colebrook Rd
After some discussion, it was decided that more information was necessary and the forms would be tabled until next month.
Information received from the Department of Environmental Services regarding new underground storage facilities for CN Brown on Depot Street were reviewed.
The Board reviewed the request from the Town Manager’s office to allow access to the subdivision and boundary-line adjustment plans to complete the digital mapping for the Town of Colebrook. It is understood that the plans will be removed from the office. The Planning Board asks that the following be considered:
A list be kept of each plan removed, signed and dated by the digital mapping company and a person from the Town of Colebrook. It is understood that a list of all subdivisions completed since 1974 currently exists that could be copied.
This same list is to be used when the maps are returned. Each map is to be checked back in prior to the company representative leaving.
Because plans need to be available to the public, a time limit should be set for how long the maps are to be out of the building. The Planning Board feels if the company does not meet the timeline, a penalty should be assessed.
The digital mapping company should understand that, if a plan is lost, they will be responsible for the cost of replacing it from the Registry of Deeds.
Board members were reminded of the Office of Energy & Planning workshops on April 28 in Manchester if interested. It was noted that the “advanced zoning and land use” workshop would be in Manchester on June 5, 2007. Local officials workshops will be held in Lincoln on April 26.
Old Business:
William Blackwood wrote, in response to his letter regarding his property at 16 Gould Street, that he had looked into the matter and there is only one “unregistered” vehicle left on his property.
The Board reviewed the requested changes to the Application for Certificate of Occupancy. It was noted a line is needed for the Fire Chief’s signature after the words “Furnace Inspection.”
Sandra Riendeau made a motion to approve the minutes of March 5th, 12th and 21st as written. PersonNameKevin McKinnon seconded and all present agreed.
The meeting was ajourned at 10 pm.
Respectfully submitted,
Sheila M. Beauchemin
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